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Proofreading – understanding the basics and avoiding the pitfalls

Written copy contains mistakes. Full stop. Whether they’re due to the author or an issue during layout, errors can easily creep in. More often than not, speed is of the essence and so the typos add up – especially in today’s digital world.

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What is proofreading?

A proofreader’s job is to iron out any surface-level mistakes. The corrections made are limited to errors such as misspellings, errant punctuation or general formatting issues.

Anything more than that is referred to as an edit – which is a more thorough service focused on readability and flow.

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What you should know

  • Every piece of writing should be proofread.
  • Writing and proofreading have long been inextricably linked.
  • The depth of corrections can be adjusted to suit any requirements or budget – no need to change more than is necessary.
  • Beautiful writing speaks for itself, painting a lively picture and grabbing the reader’s attention.
  • A professional proofreader provides peace of mind.
  • And, what’s more, well-written and well-researched copy is easier to translate and can be adapted and used again in different ways.

What is the difference between proofreading and editing?

Despite a proofread, your copy could still contain errors. The imagery used might not suit the target audience, or the readability may need some work. The level of corrections made to a document can be adjusted depending on the requirements.

German copy with handwritten corrections

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