Data protection information for applicants
1. Who is responsible for the processing of data?
The body responsible for processing all incoming applications within the company:
Apostroph Germany GmbH
An der Strusbek 12 b
22926 Ahrensburg, Germany
2. From where do we obtain the data to be collected?
We only collect and process the personal data that you provide us with during the application process.
These include the data listed below (type of data):
Personal details: Name, address and other contact details, place of birth, date of birth, nationality
Qualifications: Diplomas, reports, references, training certificates, etc.
3. For what purpose is the collected data processed (legal grounds)?
The processing takes place in consideration of and in accordance with the applicable General Data Protection Regulation (GDPR) as well as the revised Federal Data Protection Act (FDPA new) and sector-specific data protection standards in the course of the application process such as the Social Security Code, the Telecommunications Act and the Works Constitution Act.
3.1. Processing of data in the context of weighing interests
If necessary, we process your data to protect our legitimate interests or the legitimate interests of third parties. Possible measures include the assertion of legal claims and the defence of legal disputes as well as measures for managing and optimising our business.
3.2. Data processing on the basis of consent granted
The lawfulness of the collection and the processing of your personal data is based on your consent to the processing of the data. It may be revoked at any time. The revocation shall take effect in the future and cannot be granted retroactively. If the processing of the collected personal data is revoked, the purpose for which it was collected can no longer be fulfilled.
4. To whom are the collected personal data forwarded?
The collected data will be forwarded to the responsible authorities within our company who have been entrusted with the processing of the application procedure and who need this data to fulfil their legal obligations. Processors working with the company may also receive your data for the purposes stated – in the context, for example, of applicant management systems and applicant selection procedures. It should be mentioned at this point that we also comply with and observe the data protection regulations when passing data on to third parties in the circumstances described above.
We may transfer your personal data to companies affiliated with us insofar as this is permissible within the framework of the above-mentioned purposes and legal grounds.
Personal information will also be disclosed to government and/or law enforcement authorities if necessary for the purposes described above, if required by law, or if necessary to protect our legitimate interests in accordance with applicable laws.
The passing on of your data takes place only on the basis of statutory regulations, if your consent has been given to us or if we are authorised to provide information about the data
5. For how long is the data collected during the application process stored?
The processing and storage of your personal data takes place for the duration of the application process, if necessary. After fulfilment of the purpose, but at the latest after six months or in the case of freelancers after 36 months, they are deleted by us (a longer storage of the personal data of freelancers is justified due, among other things, to the complex evaluation procedure). If the storage of the data is no longer necessary for the application process and there is no legal retention period or if we do not have your consent, thus justifying a longer retention period, the data will be deleted immediately.
6. Is there a transfer to third countries?
There is no transfer of data to a third country – i.e. a country outside the European Economic Area (EEA).
7. Which rights can I exercise?
Within the framework of the legal requirements of the GDPR and the FDPA (new), every data subject has the right to obtain information on the processing of their personal data, the right to object to the processing and the right to data transfer. When exercising the right to obtain information as well as to delete data, the restrictions of paragraphs 33 and 34 of the FDPA (new) must be taken into account. The data subject also has the right to lodge a complaint to the relevant supervisory authority pursuant to Article 77 of the GDPR in conjunction with paragraph 19 of the FDPA (new).
8. Is it mandatory to provide data?
You only need to provide the data required in the application process. There is no obligation towards us to provide certain data. However, an appropriate application process cannot usually take place without the provision of the necessary data on your part.
9. To what extent is automated decision making used in individual cases?
No automated decision-making procedures are used in the course of our application process.
10. Does the collected data lead to the formation of a profile (scoring)?
We do not use any data to create profiles during the application process or to justify a decision in favour of an applicant.
Note on the existing right to object
You have the right to object to the processing of your personal data at any time. If you file an objection, we will no longer process your personal data. If, however, there are reasons that must be proven by us and that outweigh your interests, rights and freedoms, or if any further processing serves the assertion, exercise or defence of legal claims, an objection will not be viable.
The objection can be filed informally and addressed at any time to the following responsible body:
Apostroph Germany GmbH
An der Strusbek 12 b
22926 Ahrensburg, Germany
